Templates

What are templates and why should you use them?

Nimity offers end-to-end templating automation to create templates, add signature requirements, and automatically populate the templates with variables stored in Nimity.

The templating functionality saves businesses a lot of time in managing their employee grants and getting them signed. In just a few clicks, you can upload your own Option Grant template, fill it automatically with the data you have already stored on Nimity, and get it signed.

How do templates work?

In a nutshell, templates work as follows:

1. Add a Word Document with variables and Nimity will autopopulate the variables with the data stored in the platform

2. Attach a template to a transaction, and Nimity will generate a PDF document from the template, filled with the data from that transaction. You can preview the document before sending to be signed.

3. Once the transaction has been saved with an attached template, a PDF document will be sent for signing. The document will be attached to the transaction and once the signatures have been completed, all the signers will have a copy of their own in their own "Documents" section.

Using templates: step by step

1. Create your template

Go to your company page, and click on Docs & Signatures.

There, click on the Template tab, and hit the Upload Button in the top right.

Here you can upload your own Word document filled with variables, that Nimity will automatically detect and fill with the data stored on Nimity, when generating a transaction, or when editing a past transaction. Also here, Nimity will offer a complete view of all the available variables which can be used in your word document.

Furthermore, you should select for which type of transactions the uploaded Word document should be used for. Currently you can select from the following type of transactions:

• Time based grants

• Immediately exercisable grants

• Performance based grants

Give the template a specific name so that you can recognize it easily when you'll be using it.

Choose who should always sign the document that gets generated from the template you're creating. A list of all the stakeholders in your company can be selected, but only stakeholders that are connected to your company on Nimity will eventually be able to sign the documents.

Choose whether the involved stakeholder should be a signatory for the template you're creating, by toggling the "Involved stakeholder needs to sign" option ON or OFF.

Please keep in mind, that only stakeholders that have already connected to your company on Nimity will be able to sign the documents generated from templates.

Learn how to invite your stakeholders to connect to your company

2. Using the template in a transaction

Let's say you have already created a template for Issuing Time Based Grants and you want to send it to a new employee that has connected to your company on Nimity.

Start by creating a grant for the employee, and filling in all the required fields. Once you do so, expand the "Signatures" part of the Create Grant modal, and select the template you want to use. After having selected the template, you will be able to preview the generated document that will be sent for signing to the appointed signers. Click save, and the document will be sent for signing.

3. Signature collected.

Once you have sent a template for signing by following the above steps, the document you've sent for signing will be available to view in the "Signatures" tab of your documents. Once the document has been signed by all required signers, the document will be uploaded in each of the signers "Documents" section in their account.

The list of Variables

Find below a list of variables that can be used when creating templates. Keep in mind that the variables must be used between "{ }" to be detected and prefilled by Nimity.

Variable Name	Variable Category	Details
stakeholderName	Global
stakeholderAddress1	Global
stakeholderCity	Global
stakeholderZipCode	Global
stakeholderCountry	Global	This variable is populated from user’s account country setting
companyName	Global
companyAddress1	Global
companyRegistrationCountry	Global
companyRegistrationNumber	Global
optionPool	Grant specific
grantAmount	Grant specific
grantDate	Grant specific
strikePrice	Grant specific
vestingType	Grant specific
exercisePeriod	Grant specific
exerciseAmount	Grant specific
grantStrikePrice	Grant specific
grantDate	Grant specific
exerciseDate	Grant specific
vestingStartDate	Grant specific
grantDuration	Grant specific
vestEvery	Grant specific
cliffPeriod	Grant specific
acceleratedVesting	Grant specific
roundingDirection	Grant specific
milestone1Description	Grant specific
milestone1TargetDate	Grant specific
milestone2Description	Grant specific
milestone2TargetDate	Grant specific
milestone3Description	Grant specific
milestone3TargetDate	Grant specific
milestone4Description	Grant specific
milestone4TargetDate	Grant specific
milestone5Description	Grant specific
milestone5TargetDate	Grant specific

Example:

NOTICE OF GRANT

DATED {grantDate}

From: CEO

To: {stakeholderName} in capacity of employee in relation with the {companyName}

By this Notice Grant, the Company informs you that you have been selected by the Board to be part of the Plan adopted by the Company as an Optionee, under the specific conditions stipulated within the Plan and this Notice of Grant.

Subject to fulfillment of the all the conditions stipulated under the Plan adopted by the Company, you will be entitled to exercise your Option to purchase Shares of the Company, in the following conditions:

• Number of Shares: {sharesAmount}.

• Vesting Schedule: {vestingDuration} months , with {cliffPeriod} months cliff period as of Vesting Start Date to vest in equal monthly installments over the next following {grantDuration} months.

• Vesting Start Date: {vestingStartDate}

• Exercise Price per Share: EUR {strikePrice} / Share.

[signature page follows]

FAQs

Can I add a template to an already created transaction?

Yes you can, simply go to your transactions menu, search for the transaction you want to add the template to, hit the "Edit" button, and simply attach your desired template to the "Signatures" part of that transaction and click "Save".

What happens if I edit the details of a transaction that had a template attached?

If you change the values of the transaction that had a template attached, you will need to create add again a template to the transaction to be sent for signing, since changing the previous value of the transaction will void the previously sent document for signing.